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What are the methods for managing email lists on CyberBuzz?

Web Based List Administration

How to setup web based administration

  • Visit the page Register for List Admin Access:
    • Full Name: This does not need to corralate to anything. Just for administrative purposes.
    • Email Address: To admin a list this must be the email address of an owner. Others may register to view what lists they are subscribed to. This field is what the web interface will use to determine what lists you my admin.
    • Login Name: This will be the used to login to the web page. It does not need to releate to anything. A good example is first inital last name (e.g. Tom Jones -> tjones)
    • Password: This does not need to be the password used to administer the email list. Actually, we would suggest that you do not use that password. This will be the password used to log into the web interface with the login name.
  • The email address that you supply will be emailed a confirmation. This is done so that not just anyone can enter your email address on the web. Please follow the directions in the email on how to reply.
    NOTICE: You will not be able to login into the web interface until your reply has been received and processed
  • Once you have completed the registration visit the web page Configure Lists & Read Archives to administer lists
    • Use the login id supplied above
    • Use the login password supplied above

Email Based List Administration

Lists may be administered via email. By sending email formatted a certain way to the listproc@cyberbuzz.gatech.edu email address you can administer your email list.

ILP(Interactive ListProc) program

You can use and interactive session via ilp. You can download a windows version by searching the internet for winilp. However, there is a unix version installed on cyberbuzz at
/usr/local/listproc/ilp
To run this just type
/usr/local/listproc/ilp cyberbuzz.gatech.edu 4242

  • Use your email address to login.
    Full qualify ie. gtxxxxa@prism.gatech.edu
  • Use your the list password for the list you would like to administer.
  • You can now issue email commands at the prompt and get instant results.

Notice: winilp is gui based. Just read the instructions.

A few common commands

  • Add a subscriber to the list:
    • [quiet] ADD list password address user-name
      or, for adding multiple user-names:
      [quiet] ADD list password {address user-name}{ address user-name }{ address user-name }

      Add specified user(s) to the list. If more than one user is added, enclose each one in brackets {}. Multiple names may be placed on one line or place one name per line in brackets. Commands spanning more than one line require an ampersand (&) at the end of each line to indicate that the command is continued on the next line. If the optional "quiet" switch is added before the command line, the user(s) will not be notified.

  • Add an Aliases address for a subscriber:
    • ALIAS list password new-address address-as-subscribed

      Alias an existing subscriber to a new address. The new-address pattern may be an extended standard UNIX regular expression.

  • Remove a subscriber from the list:
    • [quiet] DELETE list password address [address]

      Delete the specified user(s) from the list. Multiple names may be placed on one line. If the command spans more than one line an ampersand (&) must be placed at the end of each line to indicate that the command is continued on the next line. If the optional "quiet" switch is added before the command line, the user(s) will not be notified.

  • Change configuration options of a list:
    • CONF list password CONFIG-COMMAND

      This is the way to change list configuration. Such as owners and reply settings, and moderation options. The configuration commands can be found on the List Owner reference card web page.

  • Sample Email:

    To:listproc@cyberbuzz.gatech.edu
    From:gt5544a@prism.gatech.edu
    Subject:

    add mylistname mylistnamepassword gt4343a@prism.gatech.edu George P Burdell
    remove mylistname mylistnamepassword gt4444a@prism.gatech.edu
    conf mylistname mylistnamepassword OWNERS newowner@prism.gatech.edu

    This will:

    • add gt4343a@prism.gatech.edu to the list
    • remove gt4444a@prism.gatech.edu from the list
    • add newowner@prism.gatech.edu is an owner of this list

Web CGI Add/Remove Call

There is a common cgi script which allows you to embed subscribe and unsubscribe forms into your web pages. The following assumes you know how to use forms
CGI LOCATION: http://cyberbuzz.gatech.edu/cgi-bin/common/listfuncs.cgi

Field: theaction

Description:
This form field specifies whether to subscribe or unsubscribe the given email address. Valid values are subscribe and unsubscribe. This field is required.

Syntax:
<input type=hidden name="theaction" value="subscribe">

Field: listname

Description:
This form field allows you to specify the list you want to subscribe or unsubscribe from. DO NOT! include @cyberbuzz.gatech.edu to the listname. This field is required.

Syntax:
<input type=hidden name="listname" value="cyberbuzz-testlist">

Field: email

Description:
This form field allows you to specify the email address to subscribe to the specified list. The email needs to be a fully qualified email address. This field is required.

Syntax:
<input type=text name="email" size=20 maxlength=80 value="@prism.gatech.edu">

Field: name

Description:
This form field allows you to specify the name of the person who is being subscribed. This field has no use for the action unsubscribe.

Syntax:
<input type=text name="name" size=20 maxlength=80 value="@prism.gatech.edu">

Field: webaddress

Description:
This form field allows you to specify the web address of the link on the page displayed to the user once the form is submitted. This field is not required and the default link will be the cyberbuzz home page if this field is not specified.

Syntax:
<input type=hidden name="webaddress" value="http://cyberbuzz.gatech.edu/myorg/test.html">

Field: webname

Description:
This form field allows you to specify the the link description on the page displayed to the user once the form is submitted. This field is not required and the default description will be Cyberbuzz Home Page if this field is not specified.

Syntax:
<input type=hidden name="webname" value="Back to My Orgs test page">

Example HTML


<form method=post action="http://cyberbuzz.gatech.edu/cgi-bin/common/listfuncs.cgi">
<input type=hidden name=theaction value=subscribe>
<input type=hidden name=listname value="q-testlist">
<input type=hidden name=webaddress value="http://cyberbuzz.gatech.edu/myorg/list.html">
<input type=hidden name=webname value="Back to My Orgs web page">
Please Enter your email address:
<input type=text name=email value="@prism.gatech.edu" size=20 maxlength=80>
Please Enter your name: <input type=text name=name size=20 maxlength=80>
<input type=submit value="Sign up for this list">
<input type=reset value="Reset all fields">

</form>

Misc Questions

How do I set a list up so that when subscribers reply to an e-mail that has been sent out to the list, it only goes back to the person who sent it originally?

You need to issue a config command to your list to set this option. To do this, send and email to listproc@cyberbuzz.gatech.edu with no subject. In the body of the email place the command
conf listname listpassword REPLY-TO-SENDER-ALWAYS
where listname is the name of the list you want to set this option on. This should be only the listname and not the email address. If you are typing @cyberbuzz.gatech.edu then you are trying the email address and not the listname. The listname is the part before the @cyberbuzz. The listpassword is the password for this list that was specified when the list was requested unless you have changed it since. This is NOT your cyberbuzz account password. If you want to change the list back to default all replies to the list just change REPLY-TO-SENDER-ALWAYS with REPLY-TO-LIST-ALWAYS. For other list commands see A few common commands

How do I add a new owner to a list on Cyberbuzz?

There is two ways to add an owner to a list on CyberBuzz. The first is to login to Account Update from the support page with your CyberBuzz account login. Click on the Mail Lists option on this menu. It will display each list associated with your account. Then click on the link Add New Owner Email under the list that you want to add the new owner to. Enter the fully qualified email address of the person you want to add as an owner of the list. It must be the email address the person will use to administer the list. The second way is to issue a config command on your list. In the body of an email to listproc@cyberbuzz.gatech.edu with no subject include the following line.

conf listname listpassword OWNERS newowner@whatever.com

where listname and listpassword as substituted for the actual listname and password for that list and newowner@whatever.com is the email address of the owner to add to the list.

How do I remove an owner for a list on Cyberbuzz?

To remove an owner you must use the email or ilp method described above. You cannot use the web interface to modify owners. To remove the owner send the command from an owners email address

conf listname listpassword REMOVE-OWNER oldowner@whatever.com

where listname and listpassword as substituted for the actual listname and password for that list and newowner@whatever.com is the email address of the owner to remove from the list

How do I request a list on Cyberbuzz?

First before you can request an email distribution list on CyberBuzz you must be a campus organization and you must have an account on CyberBuzz. To request an account on CyberBuzz go to Request Account. Once you have an account on CyberBuzz you can request lists from Account Update on the support page.. You will need to login with your CyberBuzz account uid and password. Once you have logged in you can request lists under the option Mail Lists. You will be prompted for the list name and list options. Once submitted it will be reviewed and approved or declined by the admins. You will receive email notification when either takes place.

Support@CyberBuzz.GaTech.edu

Copyright © 1998 CyberBuzz/Georgia Tech
Modified February 4, 2000 at 10:03 AM EST
http://CyberBuzz.GaTech.edu/support/listproc.html
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